Efficient document management and analysis are crucial in the legal sector, and Objective Coding has emerged as a vital process to achieve these goals.
In this blog post, we will explore what Objective Coding entails, the importance of having an expert team, the process involved, and why having a trusted coding partner is so significant for law firms.
What is Objective Coding?
Objective Coding is a systematic approach used in the legal sector to categorise, extract, and organise specific information from documents.
It simplifies the document review process, enabling easy retrieval and analysis. By assigning predefined codes or tags to relevant data elements within documents, Objective Coding streamlines workflow, saves time, and ensures accuracy.
The Objective Coding Process
Objective Coding involves several steps to streamline document analysis. For any objective coding team, the basic steps involved are as follows:
- Document Consultation: Our legal technology team works on gathering details about the volume of the job, what type of documents there are to be processed, the fields required to be captured, the output, and establishing a timeline for your project delivery.
- Document Collation: Relevant documents are collected, organised, and prepared for coding, ensuring comprehensive coverage.
- Delimiting: Delimiting is the process of defining boundaries or marking the start and end of documents. Documents are divided into distinct units, such as pages or paragraphs, to facilitate precise coding and data extraction.
- Metadata Extraction: Extracting metadata, such as the document’s author, mailing date, etc., can be a challenging task. Delimited documents are then processed for objective coding, by extracting important metadata manually, such as the document date, title, type of document and party information. The fields can be defined by the client based on the case requirement.
- Optical Character Recognition (OCR): OCR technology is employed to convert scanned or image-based documents into searchable and editable text. This automated text recognition facilitates efficient data extraction, enhancing the speed and accuracy.
- Quality Assurance (QA): A robust QA process is essential to maintain the highest standards of accuracy and consistency. Objective coding work undergoes multiple rounds of review and verification, ensuring error-free results and reliable data.
- Output: The output export (mdb, excel, or dat file) is shared with the client on a secure FTP link.
The Importance of an Expert Objective Coding Team.
Choosing the correct partner for objective coding is essential to ensure accurate and efficient document analysis in the legal sector. An experienced and reliable provider brings expertise, a robust quality assurance process, scalability, advanced technology, data security, and cost-effectiveness to your legal projects. By selecting the right partner, you can streamline your document analysis, improve outcomes, and ultimately enhance the success of your legal proceedings.
Having a dedicated team of objective coding experts is essential for other reasons including:
- Accurate and efficient results
- Easy retrieval of important information
- Expertise – consistency in coding standards
- Zero errors and discrepancies
- Cost savings
The Role of Law Image as a Premier Objective Coding Provider.
Law Image stands out as a leading objective coding provider, offering an experienced team and a robust quality assurance process.
Having an expert team, leveraging OCR technology, and employing a rigorous QA process are crucial for accurate and timely results. The legal technology team at Law Image is adept with the coding requirements in the legal arena and are experts in enriching the raw data by meticulously extracting rich metadata that would be crucial to your matter. With their in-depth legal knowledge and expertise, Law Image ensures accurate and consistent coding. Their three-step quality check process, including multiple rounds of review and verification, guarantees the highest level of quality and precision.
Law Image recognises the utmost importance of client confidentiality, making security an uncompromisable aspect of every project undertaken by the team. Our legal technology experts are located onshore and conduct all objective coding projects internally within a secure and protected environment.
Law Image is ISO 27001:2013 certified, and we strictly adhere to data security and retention laws, allowing clients to entrust us with their data-related concerns while they concentrate on their core responsibilities. As a result, clients confidently rely on Law Image for seamless document analysis, enhanced efficiency, and optimal outcomes in their legal proceedings.
Our Success Story
Read more on how Law Image successfully delivered a complex coding project under a challenging deadline.
About Law Image: Law Image is a leading document management company with offices in Melbourne, Sydney, Brisbane, and Perth. Law Image operates on a true on-shore model and is ISO 27001:2013 certified for information security. Equipped with an industry-leading data security model, Law Image assures to protect the integrity of our client’s information.
Contact Law Image at 1300 529 462 or click here to learn more about how we can help you with your document review projects.
For any media queries, please contact:
Siddhi Chavan
Marketing Specialist
communications@lawimage.com
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